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“Directors no longer like having to carry thick manuals of paper documents, and
there are better graphics on the iPad versus paper copies, along with the ease of making notes and annotations,” Thompson says. “Plus, it was so much easier for management to make updates via the portal versus having to hand out updated hard copies to the board at our meeting.
“I also like how easy it is to synch documents and document updates into the ‘briefcase’ and take them with you on board the plane for reading—there’s no need for an ongoing Internet connection,” he continues. “And the pushpins are a big plus in getting back to reading where I left off or to key pages of interest.”
Advocates of board portals point to the seamless ability to prepare documents online, eliminating the back-and-forth process of making changes, securing approvals, and managing addendums. Agendas and calendars are easily updated and information can be shared interactively between meetings, including the ability to handle written consents and conduct director questionnaires. In addition, absent directors can access meetings online, and emergency meetings can be held virtually with videoconferencing capabilities.
Gouvernance | Jacques Grisé 